The Department of Education (DepED) through the Office of the Undersecretary for Curriculum and Instruction headed by DIOSDADO M. SAN ANTONIO and the Bureau of Alternative Education (BAE) headed by Assistant Secretary G. H. S. AMBAT issued a Joint Memorandum No. DM-CI-2022-126 on April 8, 2022 for the conduct of the PRESENTATION PORTFOLIO ASSESSMENT (PPA) FOR ALTERNATIVE LEARNING SYSTEM (ALS) ACCREDITATION AND EQUIVALENCY (A&E) ELEMENTARY AND JUNIOR HIGH SCHOOL LEARNERS FOR SCHOOL YEAR 2021-2022.
Parts of the memo are below:
JOINT MEMORANDUM
DM-CI-2022-126
For : REGIONAL DIRECTORS
MINISTER, Basic, Higher, and Technical Education, BARMM
From : DIOSDADO M. SAN ANTONIO
Undersecretary
Curriculum and Instruction
G.H. S. AMBAT
Assistant Secretary
Alternative Learning System
Subject : PRESENTATION PORTFOLIO ASSESSMENT FOR ALTERNATIVE
LEARNING SYSTEM ACCREDITATION AND EQUIVALENCY
ELEMENTARY AND JUNIOR HIGH SCHOOL LEARNERS FOR
SCHOOL YEAR 2021-2022
Date : April 8, 2022
==========================================================
1. The Department of Education (DepEd), through the Curriculum and Instruction
strand and the Bureau of Alternative Education (BAE), announces the conduct of the
Presentation Portfolio Assessment (PPA) Year 3 for Alternative Learning System (ALS)
Accreditation and Equivalency (A&E) Elementary and Junior High School Learners for
School Year (SY) 2021-2022.
2. The Bureau of Education Assessment (BEA) plans to administer the Computer-Based
A&E Test (CB-A&E) for the Alternative Learning System (ALS) Elementary and Junior
High School Levels Program Completers for School Year (SY) 2021-2022. The Office of
the Assistant Secretary for ALS through the BAE, requested BEA to administer the
pilot CB-A&E in select Schools Division Offices (SDO) in the last quarter of 2022.
The selection of test takers shall be voluntary, and they shall also be allowed to
undergo the Presentation Portfolio Assessment (PPA). The result of their A&E test shall
not affect the result of their PPA.
A separate DepEd Order on the administration of the CB-A&E shall be issued by the
Curriculum and Instruction strand through BAE and BEA.
3. As an alternative Certification, the results of PPA Year 3 (Attachment no. 3) for ALS
A&E Elementary Level (EL) and Junior High School Level (JHSL) Learners for SY 2021-
2022 shall be used as bases for the issuance of the following:
A&E Elementary Level – Elementary Certificate
A&E Junior High School Level – Junior High School Certificate
(Refer to Attachment no.11).
4. The following are eligible to submit their Presentation Portfolio for assessment:
a. A learner enrolled in the Learner Information System (LIS) for SY 2021-2022
who has satisfactorily met the set of competencies in the learning level of A&E
Program as agreed with the ALS Teacher/Community ALS
Implementor/Learning Facilitator.
b. Previous ALS Program Completer not registered in the LIS of the current school
year who submitted but did not meet the minimum required points in the two
(2) previous Presentation Portfolio Assessment BUT underwent additional
learning intervention in the ALS K to 12 Basic Education Curriculum (BEC)
certified by the ALS Teacher/Community ALS Implementor/Learning
Facilitator (Attachment no. 5).
c. Previous ALS Program Completer not registered in the LIS of the current school
year who did not submit presentation portfolio but underwent appropriate
learning intervention in the ALS K to 12 Basic Education Curriculum (BEC) and
with duly updated all the formal records certified by the ALS
Teacher/Community ALS Implementor/Learning Facilitator (Attachment no.
5).
5. An ALS learner who shall undergo the process of PPA shall be at least 12 years old for
EL and at least 16 years old for JHSL on or before July 31, 2022.
6. Only those who met the minimum required points and passed the PPA are eligible to
receive the EL or JHS Certificate (Attachment No. 11).
The certificate shall have an
assigned Certificate Number with the following format - Community Learning Center
(CLC) Number, year, and sequential unique number as the Portfolio Certificate
Number (Example: 31707833-2021-0123) as indicated in Office Memorandum No.
OM-OAGA-2021-120. The Certificate Number shall be placed on the upper right
corner of the certificates. The release of Certificate of Completion shall be from August
1 to 31, 2022.
The Certificate Number and EL or JHS Certificate shall be in lieu of the A&E Certificate
of Rating (COR) number.
The Certificate Number shall be used in the updating the status of PPA passers (EL
and JHSL) to either Grade 7 or 11 in the Learner Information System (LIS).
7. To ensure common understanding, the following terms in the guidelines are defined
as:
a. Certificate of ALS Program Completion refers to the qualification awarded
to ALS Elementary or Junior High School program completer to qualify for the
Presentation Portfolio Assessment (PPA).
b. Certificate Number refers to the unique number assigned by the Schools
Division Office in the Certificate of Completion of the passer of the ALS
Presentation Portfolio Assessment.
c. Certificate of Rating (COR) Number refers to the control number assigned by the Bureau of Education Assessment (BEA) to the Certificate of Rating of
an Accreditation and Equivalency (A&E) test taker.
d. District Qualifier refers to an ALS learner who has satisfactorily completed
the Presentation Portfolio Assessment requirements in the district validation.
e. Division Qualifier refers to District Qualifier who has met the minimum
required points in the final assessment.
f. Elementary Certificate refers to the qualification awarded to an ALS Elementary (Grade 6) level PPA passer.
g. Junior High School Certificate refers to the qualification awarded to an ALS Junior High School (Grade 10) level PPA passer.
h. Presentation Portfolio refers to a collection of a learner's achievements, assembled specifically for assessment. It contains formal records that document the learner’s background and experience, the learning process he/she has followed, and work samples selected by the learner to show what he/she can do. It also contains records documenting the learner’s prior learning and records documenting the learner’s progress toward achieving stated learning goals.
i. Presentation Portfolio Assessment refers to the process of measuring and certifying the competencies of ALS program completers through checking of learner’s formal records, evaluating and validating the pieces of evidence in the work samples. It covers four (4) phases which include - initial assessment, district validation, final assessment, and inter-district revalida.
j. Presentation Portfolio Assessment Passer refers to Division Qualifier who passed the Presentation Portfolio Assessment.
k. Program Completer refers to an ALS learner who has met the set of competencies in either Elementary Level or Junior High School Level as agreed by the learner and ALS Teacher/ Community ALS Implementor/Learning Facilitator based on the ALS K to 12 Curriculum. Further, a learner should be tagged as completer in the Learner Information System.
8. Once the Presentation Portfolio is forwarded for final assessment, no further improvements and changes shall be allowed to ensure its validity and credibility of the assessment. Final assessment shall be done from June 1-30, 2022. District qualifier who obtains a score below the minimum required points shall not proceed to the inter-district revalida. Non-qualifier shall be advised to undergo additional learning intervention in the ALS K to 12 Basic Education Curriculum (BEC) in preparation for future Presentation Portfolio Assessment or A&E Test.
9. All duly designated officials and staff who shall serve during the Presentation Portfolio Assessment shall be given service credits/compensatory time off (beyond official time).
Other expenses relative to the PPA process, except honorarium, shall be charged either in the downloaded Calendar Year (CY) 2021 ALS Program Support Funds (PSF), the CY 2022 ALS PSF, or the Schools Division Maintenance and Other Operating Expenses (MOOE) subject to the usual accounting and auditing rules and regulations.
10. The Regional and Division ALS Focal Persons shall allocate portion of the ALS Program Support Funds (PSF) for the printing of docusments, such as but not limited to ALS Assessment Forms, and ALS Elementary and Junior High School Certificates, to supplement other fund source.
11. The Regional and Division ALS Focal Persons shall conduct an orientation with concerned designated officials and staff who shall be involved and monitor the actual conduct of the Presentation Portfolio Assessment.
In addition, the Schools Division Office in coordination with the Regional Office shall come up with the mechanism, schedule, and modality of all activities related to the Presentation Portfolio Assessment depending on the COVID-19 Alert Level System set by the national and local Inter-Agency Task Force for the Management of Emerging and Infectious Diseases (IATF), as well as the most recent DepEd rules and/or polices.
12. To ensure that the Presentation Portfolios are original outputs of the Division Qualifiers (Attachment no. 4), an inter-district revalida shall be conducted. For the inter-district revalida, oral reading and writing proficiency tests (in Filipino and English) shall be administered first followed by an interview.
The District or Division Office shall decide on the modality in conducting the interdistrict revalida.
13. The Division Office shall develop their own mechanism in conducting the reading and writing proficiency.
The rubric below shall be used in assessing the oral reading and writing proficiency of the Division Qualifier.
Oral Reading
Score Description
3 Can read all the words correctly and clearly. Can speak clearly and audibly.
2 Can read most of the words correctly and clearly. Can speak clearly and audibly most of the time.
1 Can read clearly but has the tendency to mispronounce some words. Frequently unable to speak clearly and audibly.
0 Cannot read the selection. Mispronounce most of the words. Cannot speak clearly and audibly.
Writing
Score Description
3 Can write legibly and provide clear and correct answers to the questions about the selection read. The ideas are logically sequenced and stated in a complete sentence. Correct grammar, spelling and punctuations are evident.
2 Can write legibly and provide broad answer to the questions about the
selection read. The ideas are not sufficiently developed yet they are stated in a complete sentence. Only few errors in grammar, spelling and punctuations are observed.
1 Can write legibly but answers to the questions are incomplete about the
selection read. The ideas lack organization, and they are stated in fragments. There are several errors in grammar, spelling and punctuations that are identified and somehow affect the understanding of the answers.
0 No written answer about the selection read. The answer is inaccurate or not related to the question about the selection read. Not legible handwriting that makes it difficult to read with numerous errors in grammar, spelling and/or spelling that impedes understanding.
12.The step-by-step process of the Presentation Portfolio Assessment is as follows:
Phase I – Initial Assessment
a. The ALS Teacher/Community ALS Implementor/Learning Facilitator shall
conduct an initial assessment of the Presentation Portfolio of the learners from
April 11 – 31, 2022. He/She shall check the completeness of the work samples
and formal records such as birth/marriage certificate or any proof of identification containing picture, complete name and birthdate (governmentissued ID, barangay certification, Bureau of Jail Management and Penology (BJMP)/Bureau of Corrections (BuCor certification, or company ID); Enrollment Form (AF2); Personal Information Sheet (PIS) Pre and Post; Functional Literacy Test (FLT) Pre and Post; Assessment Forms; and Recognition of Prior Learning (RPL) Forms before submitting to the designated District Validator. ALS Teacher/Community ALS Implementor/Learning Facilitator shall provide a copy of the Masterlist of Enrolled Learners with End of Program/CY Status (AF3) to the District Validator.
Phase II – District Validations
b. A district validation shall be conducted from May 2 - 31, 2022 using the guidelines (Attachment no. 1). An ALS Teacher shall be designated by the Schools Division Superintendent as District Validator to quality assure all submitted Presentation Portfolios.
In case the submitted Presentation Portfolio is incomplete, the concerned ALS
learner shall be given ONE chance to complete his/her Presentation Portfolio. He/She shall be given five (5) days to comply. The ALS learner may be assisted by his/her ALS Teacher/Community ALS Implementor/Learning Facilitator.
Failure to comply shall be used as grounds for non-inclusion in the next step.
No Presentation Portfolio shall be accepted beyond May 31, 2022.
The District Validator shall submit all validated Presentation Portfolios of the
District Qualifiers to the Education Program Specialist II for ALS (EPSA) including the AF3 for final assessment.
Phase III – Final Assessment
c. The EPSA shall conduct the final assessment from June 1 - 30, 2022 and prepare the list of Division Qualifiers for inter-district revalida (Attachment no. 7), including the submitted validated Presentation Portfolios. The District/Division Office in coordination with the Regional Office shall come up with the mechanism, schedule, and modality of inter-district revalida.
Phase IV – Inter-District Revalida
d. An inter-district revalida (within the division) with Division Qualifier shall be conducted from July 1 - 31, 2022 by the EPSA with the assistance of ALS Teachers to ensure that the Presentation Portfolios are original outputs of the learner. Part of the inter-district revalida are the conduct of the oral reading and writing proficiency tests, and the interview. The guide questions for the inter-district revalida interview are indicated in Attachment no. 4. The Division ALS Focal Person or the Curriculum Implementation Division (CID) personnel assigned by the Schools Division Superintendent (SDS) may perform the task in the absence of the EPSA. Those who shall not pass the inter-district revalida shall not be included in the Masterlist of ALS EL and JHSL Passers (Attachment No.8).
In case the personnel involved in the PPA completed each phase ahead of the given schedule or time frame, they may proceed to the next phase of the process.
(The illustration on the assessment process is omitted.)
13. The Division Qualifier must have a minimum passing score of 42 (equivalent
to 80.77 percentage grade) to be considered as a PPA passer. To accomplish
Attachment No. 3 (Score Sheet), the EPSA shall convert the raw score (work sample and inter-district revalida score) of the Division Qualifier to the equivalent percentage grade (Attachment No. 13).
14. After the inter-district revalida, the EPSA shall prepare the Masterlist of EL and JHSL Passers (Attachment no. 8), as well as the Summary Report (Attachment no. 9), both in MS Excel Format. The EPSA shall likewise assign the
Certificate Number and prepare the EL or JHS Certificate of all passers
(Attachment no. 11) for submission to the Division ALS Focal Person for verification.
a. The Division ALS Focal Person shall verify the Masterlist of EL and JHSL
Passers (Attachment 8), Summary of Report (Attachment 9) and EL and JHS
Certificates to be forwarded to the CID Chief for recommending approval.
b. Curriculum and Implementation (CID) Chief shall forward the Masterlist of
EL and JHSL Passers (Attachment 8), Summary of Report (Attachment 9)
and EL and JHS Certificates to the SDS for approval.
c. Upon approval of the Schools Division Superintendent (SDS), the Division
ALS Focal Person shall submit the Masterlist of EL and JHSL Passers
(Attachment 8) and Summary of Report (Attachment 9) both in MS Excel and PDF format to the Regional ALS Focal Person for consolidation, filing, and reference on or before August 15, 2022.
d. Upon approval of the SDS, the Division Records Section shall release the
EL and JHS Certificates to all passers which shall be coordinated and assisted by the EPSA.
e. The ALS Teacher/Community ALS Implementor/Learning Facilitator shall
accomplish the Revised ALS Form 5 (AF 5) (Attachment No. 12) of the EL and JHSL Passers certified correct by the Division ALS Focal Person.
(The illustration on the submission and issuance process is omitted.)
15. The Regional ALS Focal Person shall submit the soft copy of the Consolidated
Summary Report (MS Excel and PDF format) duly signed by the Regional Director (Attachment 10) and all the Masterlists of EL and JHSL Passers (MS Excel and PDF format) submitted by the SDOs through email bae.od@deped.gov.ph on or before August 31, 2022.
16. In summary, this shall be the timeline of the PPA Year 3 for ALS A&E EL and JHSL Learners of SY 2021-2022:
Activity Date
Initial Assessment April 11 - 30, 2022
District Validation May 2 - 31, 2022
Final Assessment June 1 - 30, 2022
Inter-District Revalida July 1 - 31, 2022
Issuance of Certificate of Completion August 1 - 31, 2022
Submission of Report to RO August 15, 2022
Submission of Report to CO August 31, 2022
17. SDOs shall conduct the Graduation Ceremony for ALS EL Passers and Moving Up Ceremony for ALS JHSL Passers upon submission of Masterlist of ALS EL and JHSL Passers to the Regional Office. The conduct of Graduation and Moving-Up Ceremonies shall be in accordance with the DepEd Order on the Conduct of the K to 12 Basic Education Program End-of School Year Rites for SY 2021-2022 and in compliance with the COVID-19 Alert Level System set by the national and local Inter-Agency Task Force for the Management of Emerging and Infectious Diseases (IATF).
18. For any clarification or inquiry, contact the Bureau of Alternative Education at
telephone number (02) 8636-3603 or through email at bae.od@deped.gov.ph.
Attachment No. 1 to DM-CI-2022-126
GUIDELINES ON THE CONDUCT OF PRESENTATION PORTFOLIO ASSESSMENT FOR ALTERNATIVE LEARNING SYSTEM ACCREDITATION AND EQUIVALENCY ELEMENTARY AND JUNIOR HIGH SCHOOL LEARNERS FOR SCHOOL YEAR 2021-2022
1. The Presentation Portfolio is a collection of a learner's achievements, assembled
specifically for assessment. It contains formal records that document the learner’s
background and experience, the learning process he/she has followed, and work
samples selected by the learner to show what he/she can do. It also contains records documenting the learner’s prior learning and records documenting the learner’s progress toward achieving stated learning goals.
2. The Presentation Portfolio contains formal records completed by the learner with the assistance of the Alternative Learning System (ALS) Teacher/Community ALS Implementor/Learning Facilitator, and his/her best work samples. The ALS
Teacher/Community ALS Implementor/Learning Facilitator is responsible for
certifying the formal records. The work samples may include projects or activities
undertaken by the learner, either individually or as a member of a group. The formal records and work samples should provide evidence of the learner’s achievements within and across all six (6) Learning Strands in the ALS K to 12 Basic Education Curriculum (BEC).
Formal Records
The following ten (10) formal records are prerequisites to be eligible for Presentation Portfolio Assessment. If one (1) of the documents is lacking, the learner’s Presentation Portfolio shall be automatically disqualified in the final assessment.
1. Birth/marriage certificate or any proof of identification containing picture, complete name and birthdate (government-issued ID, barangay certification, BJMP/BUCOR certification, or company ID)
2. Enrollment Form (AF2)
3. Personal Information Sheet (PIS) Pre and Post Test;
4. Functional Literacy Test (FLT) Pre and Post Test;
5. Individual Learning Agreement (ILA) (Assessment Form 1);
6. Record of Module Use and Monitoring of Learner’s Progress (Assessment
Form 2);
7. Documentation of Life Experiences (Recognition of Prior Learning [RPL]
Form 1);
8. Record of Training/Skills (RPL Form 2);
9. Summary of Work History (RPL Form 3); and
10. Learner's Checklist of Competencies (RPL Form 4).
Note: In case the ALS learner does not have any entry in either or both RPL Form
2 and RPL Form 3, he/she shall write “Not Applicable or N/A” and affix his/her signature to these forms together with the ALS Teacher/Community ALS Implementor/Learning Facilitator.
Work Samples
Work samples are written and performance outputs of the learners that demonstrate learning accomplishment within and across all six (6) Learning Strands in the ALS K to 12 BEC. These shall contain comments, feedback, remarks, and signature of the ALS Teacher/Community ALS Implementor/Learning Facilitator.
Below are the possible work samples that can be included in the Presentation Portfolio:
WRITTEN OUTPUT
- Completed learning module selfassessment activities pre-tests and post-tests and module assignment
- Activity sheets
- Life skills written outputs
- Essay/reflections/journals
- Summative test
- Narrative report
- Compositions (poems, songs, short stories, scripts, jingles, etc.)
- Training certificates
- Life skills activities and projects
- Research
- Individual and group Project-Based Learning (PBL) outputs
- Creative arts (Slogan, poster, illustration, graphic organizers, etc.)
- Digitized outputs (PowerPoint presentation, animation, etc.)
- Documentation of performances (role playing, interviews, simulations, etc.)
- Community service
a. In selecting their work samples for inclusion in the Presentation Portfolio, the learners, with the assistance of their ALS Teacher/Community ALS Implementor/Learning Facilitator, shall choose work samples, which provide the best or strongest evidence of their mastery of competencies of the ALS K to 12 BEC appropriate to their level, and shall be based on their Individual Learning Agreement (ILA).
b. Selected Work Samples for each Learning Strand shall provide evidence of mastery of different competencies (not multiple samples covering the same competency) based on their level
c. The quality of Work Samples must manifest clarity, completeness, and originality.
3. The learner shall sign a declaration form that all submitted learning outputs are
his/her own work and all information contained in the formal records are true and
correct, certified by the ALS Teacher/Community ALS Implementor/Learning
Facilitator (Attachment No. 6).
4. The ALS Teacher/Community ALS Implementor/Learning Facilitator shall conduct an initial assessment of the submitted Presentation Portfolio using the ALS Presentation Portfolio Initial Assessment Form (Attachment No. 2). The initially assessed Presentation Portfolios with AF3 shall be submitted to the designated District Validator.
5. The designated District Validator shall quality assure the completeness of the
submitted Presentation Portfolios using the ALS Presentation Portfolio Initial
Assessment Form (Attachment No. 2). The district validated Presentation Portfolios with AF3 shall be forwarded to the Education Program Specialist II for ALS (EPSA) for final assessment.
6. The final assessment of Presentation Portfolios shall be done by the EPSA in the district using the following criteria:
Criteria
1. The contents of the Presentation Portfolio provide evidence of the learner’s progress towards achieving stated learning goals and levels of mastery of the competencies of the ALS K to 12 BEC.
Five (5) Work Samples for each Learning Strand. Each Work Sample should show
clear evidence of mastery of different competencies related to the Learning
Strand.
A. LS 1 Communication Skills: English
5 points for five Work Samples and above
4 points for four Work Samples
3 points for three Work Samples
2 points for two Work Samples
1 point for one Work Sample
0 point for none
B.LS 1 Communication Skills: Filipino
5 points for five Work Samples and above
4 points for four Work Samples
3 points for three Work Samples
2 points for two Work Samples
1 point for one Work Sample
0 point for none
C. LS 2 Scientific Literacy and Critical Thinking Skills
5 points for five Work Samples and above
4 points for four Work Samples
3 points for three Work Samples
2 points for two Work Samples
1 point for one Work Sample
0 point for none
D. LS 3 Mathematical and Problem Solving Skills
5 points for five Work Samples and above
4 points for four Work Samples
3 points for three Work Samples
2 points for two Work Samples
1 point for one Work Sample
0 point for none
E. LS 4 Life and Career Skills
5 points for five Work Samples and above
4 points for four Work Samples
3 points for three Work Samples
2 points for two Work Samples
1 point for one Work Sample
0 point for none
F. LS 5 Understanding the Self and Society
5 points for five Work Samples and above
4 points for four Work Samples
3 points for three Work Samples
2 points for two Work Samples
1 point for one Work Sample
0 point for none
G. LS 6 Digital Citizenship
5 points for five Work Samples and above
4 points for four Work Samples
3 points for three Work Samples
2 points for two Work Samples
1 point for one Work Sample
0 point for none
TOTAL SCORE 35 points
The passing score for Work Samples is 28 points. A learner must have at least four (4) valid Work Samples for each Learning Strand to be able to pass the final
assessment. Failure to meet the criteria shall mean exclusion from the Masterlist of EL and JHSL Division Qualifiers.
Attachment No. 4 to DM-CI-2022-126
GUIDE QUESTIONS FOR THE INTER-DISTRICT REVALIDA INTERVIEW
1. What were your overall scores in the pre and post-tests in your FLT and its
equivalent literacy level?
2. Describe the process you underwent in preparing your Presentation Portfolio?
What challenges did you face and how did you overcome them?
3. What learning goals were stated in your Individual Learning Agreement (ILA)? Give at least one (1) per Learning Strand.
To what extent have you been able to achieve these learning goals?
4. Cite at least three (3) best Work Samples across six (6) Learning Strands which you are most proud of. Explain each work sample.
5. Cite at least three (3) significant learning you gained from the ALS interventions that you can apply in real-life situations?
Notes:
- Questions may be contextualized, and the learner shall answer in the appropriate grade level language.
- ALS program completers should demonstrate proficiency in oral reading and writing (both in Filipino and English) with a minimum score of 3 points in oral reading (in Filipino and in English), 3 points in writing (in Filipino and in English) and answer at least three (3) questions.
- Learners must meet the minimum scores in BOTH the Work Samples and interdistrict revalida (Oral and Writing Assessments, and interview) to pass.
Attachment No. 13 to DM-CI-2022-126
PRESENTATION PORTFOLIO ASSESSMENT RAW SCORE PERCENTAGE GRADE EQUIVALENT
PPA RAW SCORE PERCENTAGE GRADE
28 53.85
29 55.77
30 57.69
31 59.62
32 61.54
33 63.46
34 65.38
35 67.31
36 69.23
37 71.15
38 73.08
39 75.00
40 76.92
41 78.85
42 80.77
43 82.69
44 84.62
45 86.54
46 88.46
47 90.38
48 92.31
49 94.23
50 96.15
51 98.08
52 100.00
